Terms & Conditions

1. DEFINITIONS AND LAW
   1. “the Client” is the person, firm, corporate or public body hiring or purchasing the Equipment. Any person purporting to act on behalf of the Client shall be bound by the Contract.
   2. “Consequential loss” shall mean loss of profits, contracts or other consequential loss or damages whatsoever. “the equipment” shall mean goods, components and other terms hired or sold by Warwick Corporate Events Ltd. or any part thereof.
   3. “Interest” shall mean interest calculated in accordance with Clause 4.1.
   4. Warwick Corporate Events Ltd agrees to submit to the exclusive jurisdiction of the English Courts in respect of the contract, which shall be interpreted and applied in accordance with English Law and the parties to this Contract.
2. HIRE TERMS
   1. Charges
      1. Hire charges commence from the date stated in the Contract and are payable for the period of hire.
      2. Equipment must be returned by 12 noon on the date specified in the Contract in a clean and serviceable condition and the Client must obtain Warwick Corporate Events Ltd’s receipt.
      3. Additional charges accrue at the full daily hire rate together with consequential loss in the event of the breach of these conditions leading to the Equipment not being available for use by other Clients.
      4. All cables must be returned coiled and taped and in default a charge of £2 per cable will be made.
      5. All charges are payable on demand.
   2. Hire Period
      The hiring period commences at 12 noon on the date specified in the Contract and continues for the period specified in the Contract and terminates at 12 noon on the last day of the hiring period.
   3. Power to Enter this Contract
      The signatory to the contract warrants that they are duly authorised on the Client’s behalf to enter into the contract and hereby personally indemnifies Warwick Corporate Events Ltd. against all losses and costs that may be incurred by Warwick Corporate Events Ltd if this is not the case.
   4. Client’s responsibilities
      1. The Client’s responsibility for the Equipment commences on receipt of the Equipment by the Client or his agent or on delivery and ends when the Client is in possession of Warwick Corporate Events Ltd.’s unqualified receipt for the return of all the Equipment.
      2. The Client shall not at any time sell, dispose or otherwise part with control of the Equipment or attempt to do so.
      3. The Signatory to the Contract and the Client jointly and severally undertakes with Warwick Corporate Events Ltd. that everyone who uses the Equipment has been properly instructed in its safe and proper operation and will ensure that every user is in possession of necessary instructional material and further will not allow the Equipment to be misused.
      4. The Client will at all times fully indemnify Warwick Corporate Events Ltd. against any expense, liability, financial loss claim or proceedings whatsoever in respect of any personal injury or damage to or loss of any property arising out of or in connection with the delivery, hire use, non use, repossession, collection, return or non return of the Equipment.
      5. Nothing in this clause shall affect the statutory rights of the Clients or purport to exclude any liability which may not be excluded under the Unfair Contract Terms Act 1977.
   5. Electrical Equipment
      1. Any electrical Equipment should be used with plugs and/or sockets as fitted.
      2. If other plugs or sockets are to be fitted by the Client such work shall be carried out by a competent person who shall also rein state the same to the original condition prior to redelivery. Evidence of such competence shall be supplied to Warwick Corporate Events Ltd if so requested.
      3. The Client shall be responsible at all times to arrange a proper supply of electricity for use with the Equipment and ensure that the Equipment shall at all times be properly earthed.
   6. Equipment Maintenance and Reporting
      1. The Client shall ensure that the Equipment remains serviceable and clean during the hire period.
      2. Any breakdown or unsatisfactory working of Equipment shall be immediately notified to Warwick Corporate Events Ltd.
      3. The Client shall under no circumstances attempt to repair the Equipment without prior authorisation from Warwick Corporate Events Ltd.
      4. Any damaged or unsatisfactory Equipment must be returned to Warwick Corporate Events Ltd.’s premises for examination at the Client’s cost.
      5. If the Equipment is involved in any accident resulting in damage to either the Equipment or other property or injury to any person the Client shall notify Warwick Corporate Events Ltd. immediately.
      6. Equipment must not be removed from any site originally specified by the Client or from any subsequently authorised site without prior consent of Warwick Corporate Events Ltd.
   7. Compatibility of Equipment
      1. The Client shall ensure that the Equipment is compatible and may safely be used with any other Equipment being used by the Client.
      2. The Client shall be responsible for ensuring that any Equipment is suitable for their purposes.
   8. Insurance
      1. The Client agrees to pay Warwick Corporate Events Ltd. the full retail cost of any Equipment lost, stolen or damaged beyond economic repair (without deduction for usage wear, tear or age).
      2. The Client shall insure the goods against the above liability.
      3. All monies received by the Client from any insurance company or third party in settlement of any claim shall be held in trust by the Client and paid to Warwick Corporate Events Ltd. on demand to the extent that any such payment is due under this clause
      4. The Client shall not compromise or settle any claim without the express consent of Warwick Corporate Events Ltd.
      5. In the case of Equipment which is lost, stolen or damaged beyond economic repair the Client shall pay a charge at the full daily rate together with interest and consequential loss until the Equipment is replaced.
   9. Condition of Returned Equipment
      1. The Client is fully responsible for care safe keeping and return in good order of the Equipment.
      2. The Client will reimburse all costs incurred by Warwick Corporate Events Ltd. in rectifying the condition of any Equipment returned damaged or unclean and shall in addition pay a charge at the full daily hire rate together with interest and any consequential loss until rectification.
   10. Termination of hire
       1. Warwick Corporate Events Ltd. shall be entitled to terminate the Contract with immediate effect and to repossess the Equipment if at any time:
          1. The Client is in breach of these terms; or
          2. The Client shall take any steps or if any act or proceeding is commenced in which the Client’s solvency is in the reasonable view of Warwick Corporate Events Ltd. in doubt. Such termination shall not affect the right of Warwick Corporate Events Ltd. to recover from the Client any monies due under this Contract, interest, consequential loss or damages for breach.
       2. The Client hereby authorises Warwick Corporate Events Ltd. to enter upon any property upon which Warwick Corporate Events Ltd. reasonably believe any Equipment to be and Warwick Corporate Events Ltd. in their absolute discretion may recover and remove the Equipment.
   11. The Client hereby authorises Warwick Corporate Events Ltd. (notwithstanding any subsequent instruction to the contrary after the date of the commencement of the Contract) to deduct any sums properly due to Warwick Corporate Events Ltd. arising under a breach of these terms from any credit card, debit card or charge account details of which are in the possession of Warwick Corporate Events Ltd.
3. CONDITIONS AS TO SALE
   1. Risk in Title
      1. The risk in the Equipment shall pass to the Client immediately on delivery to the Client at the address shown for delivery on the Contract or if the Client collects on collection.
      2. Property and title in the Equipment shall remain vested in Warwick Corporate Events Ltd. and Warwick Corporate Events Ltd. reserve the right to dispose of the Equipment until such time as the price shall have been paid in full.
      3. If any part of the payment is overdue or if the Client is in breach of any of these terms or if the Client or any third party shall take any steps or any act or proceeding in which in the reasonable view of Warwick Corporate Events Ltd. the Client’s solvency is in doubt Warwick Corporate Events Ltd. may (without prejudice to any of Warwick Corporate Events Ltd.’ other rights) recover or resell the Equipment and may enter upon the Client’s or any third parties property for that purpose.
   2. Receipt
      1. The Client or any duly authorised person on behalf of the Client shall receive and unload the Equipment and shall check the same for quantity and condition in the presence of Warwick Corporate Events Ltd.’s Carrier.
      2. Any shortage of or unsatisfactory Equipment shall be endorsed by the Client or a duly authorised person on behalf of the Client on the delivery document and the Client shall give written confirmation to Warwick Corporate Events Ltd. within seven days of delivery.
      3. No claim in respect of shortage of or unsatisfactory condition of the Equipment shall be entertained by Warwick Corporate Events Ltd unless condition 3.2(b) is observed.
      4. This condition does not affect the statutory rights of the Client.
   3. Price
      The price charged will be the price ruling at the time of delivery. Where this is at variance with the price quoted or inserted in the contract at the time the goods were ordered the Client will be advised prior to delivery.
   4. Payment
      1. Where account facilities have been granted to the Client in writing all invoices must be paid within 30 days of invoice date.
      2. Where no such facilities have been granted payment will be with order or where previously agreed on delivery.
4. CONDITIONS APPLICABLE TO BOTH HIRE AND SALE
   1. Payment and Interest
      1. Where payments are not made on the due date Warwick Corporate Events Ltd. will be entitled to charge interest on the amount that is overdue at Barclays Bank plc base rate prevailing for the period for which such monies are overdue together with 4% calculated on a day to day basis compounded with quarterly rests.
      2. The payment of such interest shall be without prejudice to any other rights or remedies of Warwick Corporate Events Ltd.
      3. Any legal or other charges incurred in the recovery of money or equipment shall be paid by the Client.
      4. Notwithstanding any provision in these terms of business to the contrary the Client shall if required by Warwick Corporate Events Ltd. pay such sum on account of the hire charges or price for goods and or services as shall be agreed at the time of placing the order.
   2. Liability
      1. Warwick Corporate Events Ltd.’ liability for any defect in the equipment shall be limited to and in no case exceed:-
         1. any manufacturer’s warranty sold with the equipment; or if there shall be none;
         2. replacement or repair of the defective equipment; or
         3. at Warwick Corporate Events Ltd.’s option a refund of the price.
      2. Consequential losses - Nothing in these terms and conditions shall make Warwick Corporate Events Ltd. liable for any consequential loss to the Client including any expense liability loss claim or proceeding whatsoever caused by or arising out of the late delivery non delivery unsuitability incompatibility or unlawful repossession of the Equipment or any part thereof or any break down or stoppage of the same.
      3. Warwick Corporate Events Ltd. has endeavoured to ensure that its equipment is compliant. However no liability whatsoever can be accepted by us in relation to compliance where Third Party equipment is used in conjunction with Warwick Corporate Events Ltd.’s equipment and such Equipment directly or indirectly causes a failing of the Warwick Corporate Events Ltd.’s equipment.
   3. Injury to Persons and Damage to Property
      Subject to 4.2. above Warwick Corporate Events Ltd. shall not be liable for any loss other than that which directly arises from any injury to persons or damage to tangible property where and only to the extent that such injury or damage is caused by any defects in the Equipment and where such defect is caused by the negligence of Warwick Corporate Events Ltd.
   4. Rights Reserved
      1. Any failure by Warwick Corporate Events Ltd. to enforce any or all of these conditions shall not be construed as a waiver of any of Warwick Corporate Events Ltd.’ rights hereunder.
      2. If any term in this Contract shall be held invalid such invalidation shall not affect the validity of the remaining terms.
   5. Terms of Contract
      These conditions have effect in substitution for and to the exclusion of any condition put forward by the Client.
   6. Delivery and Carriage
      1. All times quoted or stated for delivery are approximate only.
      2. Hire charges or sale prices do not include carriage. Any expenses incurred by Warwick Corporate Events Ltd. in delivery or recovering equipment or attempting the same will be paid by the Client.
      3. Where carriage charges are quoted by Warwick Corporate Events Ltd. such charges will include only for the time to load or unload alongside the Warwick Corporate Events Ltd.’ vehicle at the address specified by the Client.
      4. Further time or attendance will be paid for by the Client.
   7. Copyright
      1. Warwick Corporate Events Ltd. notifies the Client that playing or showing copyright material in circumstances where the Client or anyone authorised by him does not hold the appropriate Licence of the copyright holder he will infringe copyright and may become liable in damages for so doing.
      2. The Client by accepting delivery of sound or visual reproduction equipment warrants that he has or will obtain the appropriate Licence for the said performance playing or showing, prior to using the equipment for the said purpose.
   8. Force Majeure
      If by reasons of force majeure, labour difficulties or shortage of materials, or any course outside our control, Warwick Corporate Events Ltd is unable to provide all or any of the Equipment ordered by the Client, Warwick Corporate Events Ltd’s liability shall be limited to the return of a corresponding proportion of the charges paid and payable by the Client for such Equipment and Warwick Corporate Events Ltd shall not be liable for any loss of profit or consequential costs.
   9. Complaints
      Complaints with regards to the service provided must be submitted in writing. This will ensure that they are fully investigated on site. Complaints with regards to the outright supply of goods or materials must be submitted in writing 7 days following receipt. All complaints must set out the nature of the complaint in detail, the date of the event, exhibition or conference or receipt of goods and the date of the complaint. No liability for claims can be accepted unless this condition is complied with.